Practical E-Records

This page lists some of the major standards and recommendation reports related to the design and implementation of recordkeeping and preservation systems, applications, procedures and mandates.  Much of the information on this list is cited from the Tufts/Yale Requirements for Trustworthy Recordkeeping Systems and the Preservation of Electronic Records in a University Setting, to which I am indebted.

File and Folder Naming

• ISO 9660

Recordkeeping

• Alan Kowlowitz and Kristine L. Kelly, Functional Requirements to Ensure the Creation,
  Maintenance, and Preservation of Electronic Records, Albany, NY: Center for
  Technology in Government, State Univeristy of New York, 1998
• Indiana University Functional Requirements for RecordKeeping Systems
• InterPARES I Project, “Requirements for Assessing and Maintaining the Authenticity of Electronic Records,” in The Long-term Preservation of Authentic Electronic Records: Findings of the InterPARES Project, San Miniato, Italy: Archilab, 2005
• ISO 15489-1
• MoReq2.  See also IDA Programme of the European Commission, Model Requirements for the Management
  of Electronic Records, 2001.
• Public Records Office, Functional Requirements for Electronic Records Management
  Systems
• San Diego Super Computer Center at the University of California, San Diego, Preserving
  the Electronic Records Stored in a Records Management Application (PERM Project),
  San Diego, CA: 2002
• Tufts/Yale Requirements for Trustworthy Recordkeeping Systems and the Preservation of Electronic Records in a University Setting
• U.S. Department of Defense, Design Criteria Standard for Electronic Records Management Software Applications (DoD 5015.2-STD), Arlington, VA: 2002
• University of Pittsburgh, Functional Requirements for Evidence in Recordkeeping

Ingest/Deposit

• BagIt File Packaging Format
• Consultative Committee for Space Data Systems, Producer-Archive Interface Methodology Abstract Standard,
  CCSDS 651.0-B-1, Blue Book, May 2004
• OAI and OAI-ORE
• RXP (Repository eXchange Package) Spec
• SWORD

Storage and Preservation

In addition to the resources above:

• Audit Checklist for the Certification of Trusted Digital Repositories
• Bradley, Kevin, Junran Li, and Chris Blackall. Towards an Open Source Archival Repository and Preservation System.  Paris: UNESCO: June 2007. 
• Indiana University, Requirements for Electronic Records Management Systems (ERMS),
  Bloomington, IL: 2002
• ISO 14721:2003: Space data and information transfer systems—Open archival
  information system—Reference model (Geneva: International Organization for
  Standardization, 2003).
• National Archives and Records Administration Electronic Records Archives Program Management Office, Electronic Records Archives Requirements Document (RD), Version 2.0, prepared by Integrated Computer Engineering (ICE), College Park, MD: 2003
• PREMIS
• Research Libraries Group, Trusted Digital Repositories: Attributes and Responsibilities,
  Mountain View, CA: RLG, 2002
• Research Library Group and National Archives and Records Administration, An Audit Checklist for the Certification of Trusted Digital Repositories, 2005
• van Diessen, Dr. R.J., Preservation Requirements in a Deposit System: IBM/KB Long
  Term Preservation Study, The Hague: IBM and Koninklijke Bibliotheek, 2002.

File Identification, Characterization, and Migration

• eXtensible Characterization Language (XCL)

Other

• Scott Bradner, RFC 2119: Key words for use in RFCs to Indicate Requirement Levels, Network Working Group