Over the past year, I have found the ICA Guidelines and Functional Requirements for Electronic Records Management Systems to provide helpful summaries of the ways in which ERM systems should operate within a larger organization. Although they may not be immediately useful to archivists, they provide a more concise overview than similar standards or outputs of research projects.

Unfortunately, it appears as if the ‘official versions’ were lost from the ICA website, which was recently reorganized [UPDATE: See comments]. Since the publications include a statement that reprinting of the whole or parts for non-commercial purposes is allowed, I have uploaded copies to this blog, and they can be downloaded from the links below:

ICA Overview-Principles and Functional Requirements Module 1

ICA_Functional_Requirements_Module_2: Guidelines for Electronic Records Management Systems

ICA_Functional_Requirements_Module_3: Guidelines and Functional Requirements for Records in Business Systems

  • FYI: Parts 1 and 3 of ICA Requirements are already approved as ISO standard ISO 16175 “Information and documentation – Principles and functional requirements for records in electronic office environments”, and part 2 soon will be published too. See http://www.iso.org/iso/search.htm?qt=16175&published=on&active_tab=standards

    By the way, ICA recently decided to make all the useful content of its web site “members only”.

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  • Adrian Cunningham

    The ICA modules have been moved to the Members Area of the ICA website and thus are not currently readily available to non-members via that source. In addition to being available as a three-part ISO standard, the modules can also be viewed at the website of the Australasian Digital Recordkeeping Initiative, which co-sponsored the project – see: http://www.adri.gov.au/products.aspx#

    The ICA is now developing implementation guidance and training material for the three modules, with the aim of releasing these new products in August 2012. The three modules are also available in French, Chinese and Spanish.